| Check | Completed by / date | Done ✓ / N/A |
|---|---|---|
| Stage 1 — Application and Shortlisting | ||
| Application form received (no CVs only) MANDATORY | ||
| Any gaps in employment history identified and questioned | ||
| At least two referees identified (including most recent employer) | ||
| Safeguarding self-declaration / disqualification check included in application | ||
| Stage 2 — Interview | ||
| At least one panel member has completed accredited Safer Recruitment training MANDATORY | ||
| Interview included safeguarding-specific questions | ||
| Identity documents verified at interview (passport / birth certificate) | ||
| Original qualification certificates verified | ||
| Right to work in the UK verified MANDATORY | ||
| Stage 3 — Pre-employment Checks (before commencement or day one) | ||
| Enhanced DBS certificate applied for / received MANDATORY | ||
| DBS includes Children's Barred List check (for regulated activity) MANDATORY | ||
| DBS certificate number and date recorded on SCR | ||
| Prohibition from teaching check (via TRA) — for teaching roles MANDATORY | ||
| Section 128 check — management/leadership roles MANDATORY | ||
| Prohibition from working with children (PFWC) check — where applicable | ||
| Overseas criminal record check — if candidate has lived/worked abroad in last 5 years | ||
| At least two references received and scrutinised MANDATORY | ||
| References are from named individuals (not generic institutional references) | ||
| Any concerns from references followed up before appointment confirmed | ||
| Childcare disqualification declaration — where required | ||
| Medical fitness confirmed (where required for the role) | ||
| Stage 4 — On Appointment | ||
| All checks recorded on Single Central Record (SCR) MANDATORY | ||
| Safeguarding induction completed (policies, procedures, reporting) MANDATORY | ||
| Staff member has read and signed Part One of KCSIE 2025 MANDATORY | ||
| Staff Code of Conduct signed | ||
| Online Safety Policy and Acceptable Use Agreement signed | ||
| Probationary arrangements confirmed (where applicable) | ||
Headteacher / Principal signature
Date: _______________
HR Manager / Admin Lead signature
Date: _______________
Template provided by The Safeguard Hub (safeguard-hub.org) · KCSIE 2025 · Review before use with your HR team and DSL